To mark this text everywhere it shows up in the document, click Mark All. To format the page numbers that will appear in the index, select the Bold check box or Italic check box below Page number format.Ĭlick Mark to mark the index entry. To create a cross-reference to another entry, click Cross-reference under Options, and then type the text for the other entry in the box. If you need a third level, follow the subentry text with a colon. You can add a second-level in the Subentry box. You can edit the text in the Mark Index Entry dialog box. On the References tab, in the Index group, click Mark Entry. Select the text you’d like to use as an index entry, or just click where you want to insert the entry. These steps show you how to mark words or phrases for your index, but you can also Mark index entries for text that spans a range of pages. Word collects the index entries, sorts them alphabetically, references their page numbers, finds and removes duplicate entries from the same page, and displays the index in the document. See Bicycles." When you select text and mark it as an index entry, Word adds a special XE (Index Entry) field that includes the marked main entry and any cross-reference information that you choose to include.Īfter you mark all the index entries, you choose an index design and build the finished index. You can create an index entry for an individual word, phrase, or symbol, for a topic that spans a range of pages, or that refers to another entry, such as "Transportation. To create an index, you mark the index entries by providing the name of the main entry and the cross-reference in your document, and then you build the index. Word "overlooks" these headings, for some reason.An index lists the terms and topics that are discussed in a document, along with the pages that they appear on. You should note, as well, that if a heading is contained within a table, then there is a very good chance that the heading won't appear in the Navigation pane. If you don't see all the headings you expected, then you'll want to check to make sure that the headings are actually formatted using the necessary heading styles (Heading 1, Heading 2, Heading 3, etc.). What you see in the Navigation pane should be immediately updated. Both the fly-out menu and the Context menu disappear. For instance, if you want all headings through Heading 3 displayed, click on the Show Heading 3 option. On the fly-out menu, click the lowest heading you want displayed.You can specify which heading levels are displayed in the Navigation pane. Word displays a fly-out menu that lists all the heading levels you can display. Choose the very last option, Show Heading Levels.Right-click on any heading in the Navigation pane.(A different tab may be displayed if you previously used the Navigation pane to display the results of a Find and Replace operation.) Make sure the Headings tab is displayed in the Navigation pane.Display the Navigation pane as you normally would.The easiest way to control how many heading levels are displayed in the Navigation pane is to follow these steps: Mary Anne opens the Navigation pane as a matter of course when working on her documents and the disappearance of Level 3 heads is a nuisance. She wonders if there is any way to make the Level 3 headings display in the Navigation pane. Very frequently, they contain Level 3 headings as well as Levels 1 and 2. Mary Anne works as a freelance editor of academic documents.
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